ERP for engineering, construction & system integration (EPC). Tender to RA bill to handover to AMC: one project record.

Your business in one paragraph

An EPC firm wins a tender, prices it against a Bill of Quantities, mobilises crews and plant, and is paid in running-account bills against quantities a consultant certifies in the Measurement Book. Margin is made or lost in procurement, in variations agreed on site and not billed, and in retention that sits uncollected long after the defect-liability period ends. Compliance sits on the site: safety, inspections, non-conformances and, for power projects, state approvals. The owner is awake over the RA bill held up for a certificate, the variation nobody priced, and the handover packet that takes weeks and delays the AMC that should follow.

How your month runs on Kinnow

Ten steps from tender to AMC, with the approval points marked. Nothing is billed, posted or released without a person.

1. A tender is priced. The estimator imports the BoQ in Build. BoQ Pricer proposes a cost for unpriced lines from rates already on the sheet and leaves blank any line it has nothing to go on for. The bid is submitted with the priced BoQ; earnest money deposits (EMD) and bank guarantees go into one register.
2. Bid or no bid. The commercial head decides after the site assessment is verified and the solution case approved. Accepting an award above the award limit you set needs an approver.
3. The award creates the project. The project opens with its work breakdown structure (WBS) and BoQ. The BoQ is baselined as the budget the project is measured against. A project with no accountable owner is blocked.
4. Suppliers and subcontractors are qualified. A supplier submits documents, they are reviewed, and only a qualified supplier can receive a purchase order. A PO above the purchase limit you set needs an approver, and an unapproved make is blocked at the PO and at goods receipt.
5. Material is bought and received. Buy raises requirements against the BoQ, matches the supplier bill to the PO and receipt, and the project cost cockpit shows committed, actual and accrued by WBS node.
6. Site progress is measured. The site engineer records the daily progress report: manpower, plant and progress. Inspections are requested at hold points; a failed inspection raises a non-conformance that must be closed with a verified corrective action.
7. The consultant certifies; the RA bill is raised. Certified quantities are reconciled to the Measurement Book. The RA-Bill Reviewer checks them against the contract. The invoice is raised in Sell, VAT is applied by item code, and the certified value posts to the books.
8. Variations are priced and decided. A variation is raised, advised on by the Margin Guard, and approved with its sell value and cost estimate locked.
9. Retention is held, then released. Each bill holds retention. At the end of the defect-liability period the DLP Expiry Watch warns 30 and 7 days ahead and the second tranche can be released.
10. Snags, handover and AMC. Snags are cleared, the Handover Composer drafts the packet from the document register, assets and quality position, the client signs it, and the assets move under AMC in Maintain.

What we set up for your projects

The ready-made setup for your industry (we call it an industry pack) holds its limits as plain numbers with no currency. In the United Kingdom edition we reset every limit in pounds with you in the first week, and they are yours to change.

Processes, built in

A full set of best-practice processes for your industry come switched on: who owns each step, which steps Kinnow enforces, and a clock on every hand-off between departments. Print any of them as an SOP.

Agents for engineering and construction

Each agent is validated with each client before it works on your books, and every output waits for a person. The industry setup also brings Subcontractor bill release review, Material Variance Watch, Punch Closure Watch and AMC Renewal.

Statutory and compliance calendar for a contractor (United Kingdom)

Kinnow prepares; a person confirms and files. Dates are not printed here because the authority sets them and they change; Comply carries your calendar.

What the owner sees

Every answer shows its source and cost before it runs. Veil, our privacy layer, holds back bank, tax and ID numbers and swaps names for placeholders before an AI call. It covers Ask Kinnow and most agents today; the rest are being added.

Numbers that matter

• Cost performance index (earned value over actual cost) by project, and forecast at completion.
• Certified but unbilled work and RA bills pending certification.
• Retention outstanding and DLP expiry dates.
• Open snags and non-conformances on projects nearing their planned end.
• Receivables ageing by client.

Controls an owner cares about

• No bill on uncertified work. The review check comes before the invoice.
• No handover without a signed packet. It is the only way to start the DLP clock.
• No retention release inside the defect period. The release is refused until it ends.
• Makes are enforced. An approved make list is checked at PO and at receipt.
• Margin advice is recorded on the variation so approvals can be reviewed later.

Applications switched on

Your words, on day one

Questions