ERP for import / export & cross-border trade. Export paperwork, landed cost and FX in one set of books.
Imported goods carry their real landed cost into stock value, and foreign-currency balances are revalued at month-end on rates you control. This page describes the United States edition, which starts in early 2027.
Configured with you, no ready pack From early 2027How does Kinnow help a cross-border trader? Imported goods carry their real landed cost into stock value, and foreign-currency balances are revalued at month-end on rates you control. Sales tax is priced by destination state. Invoicing in a foreign currency is not built; invoices are in US dollars. Nothing is filed, paid or posted without a person.
Your business in one paragraph
A trader who imports and exports lives between two sets of books: the dollar books the tax authorities read and the euro, peso or yuan reality of the deal. Goods arrive with freight, duty and broker bills that land weeks after the stock is sold. Money you are owed and money you owe sit in another currency, and their dollar value changes every day. Three things keep the owner awake.
Margin on imported stock is a guess
Landed cost is added to a spreadsheet later, and the item margin reported last month was wrong.
Month-end currency revaluation is done by hand
Open balances are revalued by hand, and the gain or loss reaches the books late or not at all.
Duty and broker bills live in mail
Freight, duty and clearing charges arrive from three parties, and nobody ties them to the receipt.
Bring last quarter's import file and see the landed cost land in your item margin.
How your month runs on Kinnow
Cross-border trade runs on the buying, selling and accounting spine, with landed cost and FX added around it. Where a step is not built, the table says so.
| # | Step | Who | Application | Where a person signs |
|---|---|---|---|---|
| 1 | Purchase order raised to the overseas supplier; large orders go for approval | Procurement officer | Buy | Purchase order above the limit set with you needs approval |
| 2 | Supplier invoice captured, with the amount checked before anything is saved | Data-entry operator | Account | Bill matched to order and receipt before it is paid |
| 3 | Goods received; freight, duty and customs-broker bills raised as a landed-cost voucher and allocated | Accounts executive | Buy, Stock & Ship | Voucher posted by a person |
| 4 | Landed cost added per unit to the stock value; the journal reaches the ledger | Automatic | Stock & Ship, Account | Journal above the limit needs approval |
| 5 | Proforma invoice for an advance, approved before it goes out | Sales executive | Sell | Proforma approved before it goes out |
| 6 | Sales invoice raised in dollars; sales tax priced by destination state, and a customer outside the country is zero-rated | Accounts executive | Sell | Invoice approval; a foreign-currency invoice is not built |
| 7 | Exchange rates kept up to date; FX Rate Watch flags missing or stale ones | Finance manager | Account | Rates entered by a person |
| 8 | Month-end: open foreign-currency balances revalued at the closing rate | Finance head | Account | Preview reviewed; journal visible |
| 9 | Per-state sales-tax summary and close | Controller | Account, Comply | Close signed by a person; each state return filed by a person |
What is configured with you
Cross-border trade has no ready-made industry setup of its own in the app (we call these industry packs), so we do not claim ready-made limits or reports for it. This page covers it for the United States edition from early 2027 and keeps its claims narrow. What exists:
- Extra export / import rules that can be added on top of the Manufacturing, Distribution or Capital goods setup. It adds one rule: a sales order above a set value needs commercial-manager approval, because an export order priced before the forex view is a margin decision taken by accident. The value is set with you.
- The base setup you choose carries the rest of the approvals, reports, ready-made routines and starter questions for your trade.
- How landed cost is spread (by value, quantity, weight or volume), chosen for each voucher.
- Your exchange-rate table and refresh interval, with US dollars as the book currency.
- Rules for each company. A US company follows the United States setup: state sales tax by destination, exemption certificates and the EIN.
Processes, built in
A full set of best-practice processes for your industry come switched on: who owns each step, which steps Kinnow enforces, and a clock on every hand-off between departments. Print any of them as an SOP.
Ask us to run one imported consignment through landed cost on your own bills.
Agents for cross-border trade
FX Revaluation
Revalues open foreign-currency balances at the closing rate. A preview shows what it would post, and a period already done is not posted twice.
FX Rate Watch
Flags a currency in use with no rate on file, a rate older than your refresh interval, and an automatic rate source that was asked for but is not connected.
3-way match
Matches the purchase order (PO), the goods receipt and the supplier's bill line by line, and holds the bill until any difference is sorted out.
AccountAI Invoice Extractor
Reads the text of a supplier invoice and fills in the bill for you, checking that the amounts add up before anything is saved.
Account / KnowCash-flow Forecaster
Builds a rolling cash forecast for the next 30, 60 and 90 days from post-dated cheques, bills due and how customers have paid in the past, with a range around each figure to show how sure it is.
KnowAnomaly Detector
Checks nine business figures for unusual movements whenever an administrator or your scheduler starts a scan, and lists them in the Anomaly Feed, most serious first.
Each agent is validated with each client before it works on their books, and every output waits for a person.
Tax and compliance calendar for a cross-border trader (United States)
Kinnow prepares; a person confirms and files. Dates are not printed here because each state sets its own; Comply carries the calendar for the states you register in.
| Obligation | What Kinnow prepares | Who confirms |
|---|---|---|
| State sales tax on domestic sales | Tax priced by destination state from the state base rate plus a county or city rate you enter | Accounts executive, tax adviser |
| Sales to customers outside the United States | Zero-rated for sales tax when the customer's country is not the United States; the customer's country is recorded on the invoice | Accounts executive, tax adviser |
| Resale and other exemption certificates | An untaxed taxable line must carry an exemption certificate or a reason, or the invoice check fails | Accounts executive |
| Per-state sales-tax returns | A summary of taxable sales and tax collected by state, to transcribe into each state return. It does not decide nexus and it does not file | Controller, tax adviser |
| Customs duty and entries | Not filed by Kinnow. Duty and broker charges paid are recorded as landed-cost lines | Customs broker, controller |
| State registrations | EIN, state sales-tax permit, state annual report and foreign qualification tracked as registrations; due dates appear only where you supply them | Controller |
What the owner sees
Questions you type into Ask Kinnow, answered from the records behind your base setup, with the source and cost shown before it runs. Examples from the setups it sits on:
- What did we sell by product line, domestic and export? (Sales register)
- Which customers are over their credit limit? Which receivables are more than 90 days old? (Receivables aging)
- What is my stock worth right now? (Stock valuation)
- Which orders are booked but not yet shipped? (Pending sales orders)
Illustration · sample data
| Currency | Open balance | Rate on file (USD) | Dollar value | Watch |
|---|---|---|---|---|
| EUR | 12,000 | 1.0800 | $12,960.00 | Revalued at 1.0900 (+$120.00) |
| CAD | 18,500 | 0.7300 | $13,505.00 | Rate 9 days old |
| MXN | 240,000 | 0.0550 | $13,200.00 | Within refresh interval |
Numbers that matter
| Number | Where you read it | What it tells you |
|---|---|---|
| Landed cost per unit against purchase price | Landed-cost vouchers and stock valuation | The real margin on imported stock |
| Open foreign-currency balances and their revaluation | Revaluation run and exposure | What a rate move did to the books this month |
| Currencies with no rate or a stale rate | FX Rate Watch | Postings that were booked unconverted |
| Export invoices unpaid | Export realization list | Cash you are waiting on from abroad |
| Receivables over 90 days | Receivables aging | Whether large invoices are being collected |
See open foreign balances and a revaluation preview on your own ledger.
Applications switched on
| Generic term | In your Kinnow |
|---|---|
| import cost | landed cost |
| advance bill | proforma invoice |
| resale paperwork | exemption certificate |
| sale to a customer abroad | zero-rated export |
Questions
Can I invoice in euros?
No. Multi-currency invoicing is not built. Sales invoices are raised and held in US dollars. What Kinnow does cover is the cost side and the books: landed cost on imports, exchange rates you keep, and the revaluation of open foreign-currency balances. If your buyers are billed in euros, that invoice is prepared outside Kinnow for now.
Does Kinnow handle landed cost?
Yes. A landed-cost voucher takes freight, duty, brokerage and insurance, spreads them across the lines of a receipt by value, quantity, weight or volume, and adds them per unit to the stock value when the voucher is posted. Item margins then reflect what the goods really cost.
Where do exchange rates come from?
You keep them. There is a rate table the company maintains day by day, and no automatic rate feed is connected. FX Rate Watch tells you when a currency in use has no rate, or the rate is older than your own refresh interval, so postings are not quietly booked one-for-one.
What does the month-end FX revaluation do?
It revalues open foreign-currency balances at the closing rate and posts the gain or loss. It runs in the first days of the month, skips a period already done, will not post on a rate more than 5 days old, and leaves closed periods alone. A preview shows what it would post before you apply it.
Does Kinnow handle export paperwork?
No, not in the first release. Shipping documents, letters of credit, export licenses, duty drawback and customs entries are not handled, and your customs broker files the entry. What Kinnow does is price sales tax by destination, zero-rate a sale to a customer outside the country, and record the duty and broker charges you paid as landed cost.
Can a US company and a company in another country run in one Kinnow account?
Each company follows its own country's setup, so the US company carries state sales tax and the other company carries its own country's tax. Other editions follow their own launch dates, and the United States edition starts in early 2027.
How long to set up?
About two weeks to first results for one company. There is no ready-made industry setup for cross-border trade; we configure it with you on the Manufacturing, Distribution or Capital goods setup closest to your business.
When is the United States edition available?
From early 2027. Until then this page describes what the edition is built to do, not something running today.
Show me Kinnow for import / export & cross-border trade.
Answer three questions. Get the applications, the agents and a two-week plan for your business.