OEM Rebate Reconciler agent
Set up with you to check the OEM rebates, sell-through and MDF (market development funds) you expected against what was actually settled, and to flag underpayments.
Validated with each clientWhat does OEM Rebate Reconciler replace? The work of an accounts executive: reconcile rebates and schemes due from OEMs. Set up with you to check the OEM rebates, sell-through and MDF (market development funds) you expected against what was actually settled, and to flag underpayments.
Shows why
It shows its reasons and how sure it is on every draft. When it is not sure, it only brings the item to your attention.
Waits for you
Nothing is filed, paid or posted until a person approves it.
Gets reviewed
Every approval and correction is recorded, so you can see how it performs on your own books.
A day with the OEM Rebate Reconciler agent
This agent is described here as it will work. The records it needs (rebate claims, sell-through reports and market development fund claims from the manufacturer) are not yet in the application, so it is set up and checked with each client.
- Each scheme period ends. A distributor or dealer has rebates, sell-through targets and market development funds (MDF) promised by the manufacturer.
- It reads what you expected. From the scheme terms and your own records, it works out what each rebate or fund should come to.
- It reads what was actually settled. From the settlements you have recorded against the manufacturer.
- It lists the gaps. Each line shows expected, settled and the difference, with the reason it believes the amount is short.
- A person decides what to claim. The accounts executive checks the lines and takes up the shortfall with the manufacturer. Kinnow does not claim anything on its own.
Tell us which manufacturer schemes cost you the most to track. We will show how the gaps would be listed.
What it reads and what it hands back
| What it reads | What it hands back | Where it lands |
|---|---|---|
| Scheme terms and your records for the period | What each rebate or fund should come to | A reconciliation list for the period |
| The settlements recorded against the manufacturer | What was settled, line by line | The same list |
| The two together | Underpayments flagged, with reasons | A list for the accounts executive to act on |
What a person decides
You approve
- Which gaps to claim and in what words
You set
- The scheme terms the comparison uses
It never does
- Nothing is filed, paid or posted without a person.
- Claim money back from the manufacturer
- Change a credit note or a payment
Ask Kinnow about this
Questions an accounts head might type once it is set up. Ask Kinnow shows its source and cost before it runs.
- "How much rebate is still unclaimed for the last quarter?" The gaps by scheme.
- "Which manufacturer has underpaid us the most?" A ranking by shortfall.
- "Show unsettled MDF claims." Funds claimed but not yet received.
Tell us which schemes you track today, and we will say honestly what is ready.
Works with
This agent will sit in the Buy application. Related: Channel Compliance Drafter (planned), Three-way Match, and Distribution & Trading.
Questions
What does the OEM Rebate Reconciler agent do?
Set up with you to check the OEM rebates, sell-through and MDF (market development funds) you expected against what was actually settled, and to flag underpayments.
Does OEM Rebate Reconciler claim money back?
No. It compares what was expected with what was settled and flags underpayments. A person approves it before anything is posted, filed, sent or paid.
Does OEM Rebate Reconciler get better with use?
Kinnow measures it rather than assuming it. Each time you approve or reject, the result is recorded against how sure the agent said it was, so you can see on your own books whether its confidence can be trusted. Your corrections are kept as feedback.
How is it paid for?
It is part of your agent pack. There are no per-user seats.
Is this agent available now?
It is described as it will work and is set up and checked with each client. The records it depends on are not yet in the application.
Tell Kinnow what slows you down.
Answer three questions. Get the applications, the agents and a two-week plan for your business.