Payroll Engine agent
Works out monthly India payroll: PF, ESI, professional tax for five states and Section-192 TDS, for a finance approver to sign off.
Validated with each clientWhat does Payroll Engine replace? The work of an HR & payroll executive: compute monthly payroll, PF, ESI, TDS. Works out monthly India payroll: PF, ESI, professional tax for five states and Section-192 TDS, for a finance approver to sign off.
Shows why
It shows its reasons and how sure it is on every draft. When it is not sure, it only brings the item to your attention.
Waits for you
Nothing is filed, paid or posted until a person approves it.
Gets reviewed
Every approval and correction is recorded, so you can see how it performs on your own books.
A day with the Payroll Engine agent
A 60-person company runs payroll once a month. The HR executive prepares it, the finance head approves it, and the paid run goes to the payslips.
- The HR executive starts the monthly run. On the Payroll screen, "Start Monthly Run": month, year and payment date.
- Kinnow works out each person's pay. From paid days (with loss of pay), the salary structure, and the professional tax for Maharashtra, Karnataka, Telangana, Tamil Nadu and West Bengal. It deducts PF and ESI, and works out Section 192 tax on salary from the tax declaration.
- People it cannot pay correctly are left out, and listed. Anyone with no salary set is named, with no zero payslip. Anyone whose record is missing something is also left out rather than given a number that might be wrong.
- The run is a draft until someone else approves it. The finance head sees each employee's paid days, gross, deductions and net pay, with a deduction breakdown. The person who prepared the run is refused when they try to approve it.
- Approval posts the journal to Finance. The run becomes Approved and the payroll journal is posted to Finance.
- Someone other than the preparer marks it paid. Marking it paid queues the payslip emails. If the approver declines, the run stays in draft and nothing is posted.
See your own payroll run on Kinnow. Send us one month of your salary sheet, with names changed if you prefer.
What it reads and what it hands back
| What it reads | What it hands back | Where it lands |
|---|---|---|
| Salary structure, paid days, state, and the employee's tax declaration | Gross, PF, ESI, professional tax, Section 192 tax and net pay for each person | The Payroll run screen |
| The run as a whole | Employees, total gross, total deductions and a deduction breakdown | The run summary |
| The approved run | A payroll journal in Finance, and payslips, with notes where the engine adds a disclosure | Finance, and each person's payslip |
What a person decides
You approve
- The whole run, by someone other than the preparer
- Marking the run paid, also by someone other than the preparer
You set
- Each person's salary and tax declaration
- The payment date for the run
It never does
- Nothing is filed, paid or posted without a person.
- Pay someone whose salary is missing
- Guess a number when a record is incomplete
Ask Kinnow about this
Questions an HR head or owner might type. Ask Kinnow shows its source and cost before it runs.
- "What was last month's payroll cost, by department?" Gross and net by department.
- "Who was left out of the September run, and why?" The names and the reason for each.
- "How much PF and ESI did we deduct last month?" Totals for each, from the approved run.
- "Which employees have no salary set?" The people who would be left out of a run.
Ask us to run one month of payroll on your sheet.
Works with
Payroll Engine belongs to the People application, and its journal goes to Account. Related: CLRA Compliance (planned), the statutory payroll capability, and the glossary page on TDS.
Questions
What does the Payroll Engine agent do?
Works out monthly India payroll: PF, ESI, professional tax for five states and Section-192 TDS, for a finance approver to sign off.
Who signs off the payroll?
A finance approver signs off the payroll the Payroll Engine works out. A person approves it before anything is posted, filed, sent or paid.
Does Payroll Engine get better with use?
Kinnow measures it rather than assuming it. Each time you approve or reject, the result is recorded against how sure the agent said it was, so you can see on your own books whether its confidence can be trusted. Your corrections are kept as feedback.
How is it paid for?
It is part of your agent pack. There are no per-user seats.
Can the person who prepared the run approve it?
No. The preparer is refused when they try to approve or to mark the run paid. Someone else has to.
What happens to an employee with no salary set?
They are left out of the run and listed by name, so no wrong or zero payslip is produced. Set the salary and run it again for them.
Tell Kinnow what slows you down.
Answer three questions. Get the applications, the agents and a two-week plan for your business.