Payroll that checks itself before paying
India payroll covering PF, ESI, PT, TDS, LWF, arrears and off-cycle runs, with a headcount-checked bank file.
LiveWhat does Jurisdiction-pack payroll engine do? Fewer payroll errors and no employees silently left out, with the rules of each country kept apart from the core payroll.
How it works
Each country's statutory rules are kept apart from the core payroll. India covers PF, ESI, professional tax, salary TDS, LWF and Form 24Q. Arrears are worked out against what was actually paid, so a re-run cannot pay twice. The salary bank file is checked against the payroll headcount. India is in use today; other countries are added one at a time, each with its own rules.
The bank file is checked against headcount, because a file's own total can't reveal who is missing.
Step by step
Here is a payroll month for a company with 85 employees across two states, a payroll executive and an HR manager.
- The payroll executive starts the run. On the Payroll screen they choose the month and year and a payment date, which defaults to the last day of the month, and press Start Run.
- Kinnow calculates every employee. Provident fund, ESI, professional tax and tax on salary under Section 192 come from the employee's pay structure and attendance. Labour welfare fund is included for the states Kinnow has verified.
- Arrears are shown before they are paid. A pay revision effective 1 April and processed in June owes two months. Kinnow works out the difference against what was actually paid, month by month and component by component, so a re-run cannot pay it twice. Arrears are off unless the person switches them on.
- The HR manager reviews the run. The run shows total employees, gross, deductions and net, and each employee's line. A downward revision shows as a recovery to decide on, never as a quiet zero.
- A person approves. Only an approved run can produce the bank file. A draft is never turned into payment instructions.
- Kinnow produces the salary file and checks it. The India file is a bank transfer sheet in NEFT or RTGS format. Above the download button Kinnow compares the people in the file with the people in the run, names anyone left out, such as a missing account number or a bad IFSC, and shows people with zero net pay as stated zeros.
- Statutory returns follow. The quarterly Form 24Q and the labour welfare fund register are prepared from the same run. Someone files them on the portal.
Ask us to run one of your past months through Kinnow and compare it with what you paid.
What you see on screen
Most of the work is on four screens in People.
| Where | What you see |
|---|---|
| Payroll runs | A list of runs by month, with a Start Run button asking for month, year and payment date. |
| A payroll run | The run code and its stage (draft, processing, approved, paid or reversed), period and payment date, total employees, total gross and deductions, and each employee's line. Approve and Mark paid buttons appear only for people allowed to use them. |
| Bank file | The file download with the check above it: people covered, people omitted and why, compared with the run's headcount. |
| Salary tax calculator | A planning view of tax on salary for the year under the new and old regimes. The tax actually deducted comes from the payroll run. |
Who uses it
| Who | When | What they do with it |
|---|---|---|
| Payroll executive | Monthly | Starts the run, checks exceptions and downloads the bank file. |
| HR manager | Before payment | Reviews the run and approves it. |
| Finance head | After approval | Releases the payment through the bank, then marks the run paid in Kinnow. |
| Employee | On pay day | Receives a payslip. |
See a payroll run with its bank-file check on a sample of your own employees.
Related
See who fails the new Labour Codes
Which salary structures break the new Labour Codes.
Run companies in several countries, correctly
Each country's rules held apart from core payroll.
TDS (tax deducted at source)
Tax deducted at source, explained.
People
The application for payroll, attendance and records.
Questions
What is Jurisdiction-pack payroll engine in Kinnow?
India payroll covering PF, ESI, PT, TDS, LWF, arrears and off-cycle runs, with a headcount-checked bank file.
What changes for the business?
Fewer payroll errors and no employees silently left out, with the rules of each country kept apart from the core payroll.
Is it available today?
Yes, it is live.
Can Kinnow pay a bonus or settlement outside the monthly run?
Yes. An off-cycle run is available for a bonus, a mid-month settlement or an arrears-only payment, and it requires a stated reason so it cannot be mistaken for a regular run.
How does the bank file catch a missing employee?
A file's own total always ties to the rows in it. So Kinnow compares the people covered and omitted with the number of people in the payroll run, and shows the result above the download button.
More in the Your records and documents
Change approvals safely, see the impact first Live in part
Change approval rules in plain words, see which pending items are affected, trial it quietly, then go live.
Your records and documents · Record trace & document chainWhere is this stuck, and with whom?
Key documents show their journey: the steps done, who holds the record now and how long it has waited, with who did each step where that was recorded.
Your records and documents · ProcessesYour processes, mapped honestly
See each end-to-end process as a diagram showing which steps the system enforces and which are just notes.
Your records and documents · Your Statements, Your LayoutFinancial statements in your old system's format
Switched systems? See your P&L and balance sheet in the same layout your team already checks against.
Your records and documents · Statement Bridge (As Seen On · Entered Since)Match receivables to a customer's statement, fast
Tie your receivables to a customer's statement date: what they saw, what changed since, what's owed now.
Your records and documents · Work-to-Money SettlementFinished field work becomes invoices and paperwork
Every completed duty, delivery or visit is priced with the calculation shown, and goes to billing when someone presses Settle.
Tell Kinnow what slows you down.
Answer three questions. Get the applications, the agents and a two-week plan for your business.