Bank Reconciler agent
Matches bank lines to receipts ahead of time and shows why it matched each one. Lines it is unsure about come up as suggestions only and are never committed on their own.
Validated with each clientWhat does Bank Reconciler replace? The work of an accounts executive: matching bank lines to receipts and payments, for each bank account each month. Matches bank lines to receipts ahead of time and shows why it matched each one. Lines it is unsure about come up as suggestions only and are never committed on their own.
Shows why
Every draft comes with its reasons and how sure the agent is. If it is unsure, it only offers a suggestion.
Waits for you
It does not file, pay or post anything until a person says so.
Gets reviewed
Your approvals and corrections are recorded, so you can see how well it does on your books.
A day with Bank Reconciler
A typical month for a company with one or two bank accounts and an accounts executive.
- A statement comes in. Your accounts executive imports the bank statement for one account, say the current account you pay suppliers from. Kinnow lines it up against the entries in your books that touch that account and have not been cleared yet.
- Fixed rules go first. Kinnow tries four matches before any AI is involved: the same amount within three days; the same cheque or UTR number in both the bank narration and your entry; one bank line that equals two to five entries for the same party; and a close amount (within 0.1%) within seven days.
- Certain matches are cleared and listed. Matches that the fixed rules are sure about are marked cleared and shown in the run summary. The close-amount matches wait for review.
- What is left goes to the agent. Bank lines still unmatched go to Bank Reconciler. It reads the bank wording and your narrations and suggests matches, each with a confidence between 0 and 1 and a short reason. Before it reads anything, Veil, our privacy layer swaps names and account numbers for placeholders.
- Suggestions arrive as proposals. Each suggestion is saved as "proposed", whatever its confidence. Anything below 0.95 is marked for a closer look. The list shows the bank line, the entries it points to and why.
- Your accountant decides. They accept a proposal, which clears the line and the entries together, or leave it. Lines with no match stay on the unmatched list until someone deals with them.
See your own bank statement matched. Send us last month's statement and ledger extract for one account.
What it reads and what it hands back
| What it reads | What it hands back | Where it lands |
|---|---|---|
| Bank statement lines: date, narration, reference, amount in or out | Matched pairs, each with a reason and a confidence; a list of lines it could not match | Reconciliation list in Account |
| Entries in your books that touch the bank account and are not yet cleared | Which entries each bank line clears, one to one or one line to two to five entries | The entries, marked cleared once matched |
| Narration and party text, with names and numbers held back by Veil | A suggestion only where the fixed rules could not decide | Proposals list, status "proposed" |
| A bank line with no match at all | A suggested draft entry for a few such lines, where it can work one out | Draft entry, approved by a person before it posts |
What a person decides
Nothing is filed, paid or posted without a person. For bank matching that means:
- You accept or leave each suggestion. Accepting uses the same step as a manual match, so the trail looks the same whoever matched the line.
- You decide when it runs. It runs when your accountant starts it for a bank account. Only people with accountant access can start it.
- You set the pace of review. Anything under 0.95 confidence is flagged. A higher figure only changes where a suggestion sits in the list, never its status.
- It never does these things. It does not move money, change an amount, edit a bank statement or post an entry on its own.
Ask Kinnow about this
Ask Kinnow answers in plain English and shows its source and cost before it runs. If the records behind a question are not open to it, it says so rather than guessing. We confirm which questions work on your data in the demo.
| You could ask | The answer shows |
|---|---|
| Which bank lines are still unmatched for the main current account this month? | The lines with date, narration and amount, and the account they belong to. |
| How many suggestions did our team accept last month, and how many did they turn down? | Counts of accepted and rejected suggestions, so you can judge how well the agent fits your books. |
| Is every bank account reconciled up to month-end? | Each account with the date it is reconciled up to, so you can see which one is holding up the close. |
Bring your five most-asked bank questions. We will try them on your data.
Works with
Bank Reconciler belongs to Account. These pages sit closest to it:
- Close Checklist: treats "bank reconciled" as a step the month cannot close without.
- Period-close gate: refuses to lock a month while a bank account is unreconciled.
- Double-entry validator: checks any entry you book to clear a line.
- Bank lines that get a draft entry: the capability behind this agent.
- Bank reconciliation: the term, in plain words.
Questions
What does the Bank Reconciler agent do?
Matches bank lines to receipts ahead of time and shows why it matched each one. Lines it is unsure about come up as suggestions only and are never committed on their own.
Does Bank Reconciler act on its own?
No. Bank Reconciler hands back its suggested matches, each with its reasons and how sure it is, and a person approves before anything is posted, filed, sent or paid.
Does Bank Reconciler learn?
Yes. Each time you approve or reject a match, Kinnow records it against how sure the agent said it was, so you can see how it is doing on your books. Your corrections are kept as feedback.
How is it paid for?
It is part of your agent pack, and there is no charge per user.
Can it clear one payment that covers three invoices?
Yes. If one bank line equals the total of two to five entries for the same party within seven days, the fixed rules match them together. Your accountant can check the pairing in the run summary.
Does the AI see our account numbers and names?
Names and account numbers in narrations are swapped for placeholders before the AI reads them, and restored for the person reviewing. Veil covers Ask Kinnow and most agents today.
Works alongside
Close Checklist
Runs the twelve period-close checks, helps clear the ones holding up the close and drafts the commentary on variances. A person confirms the close.
AccountAI Invoice Extractor
Reads the text of a supplier invoice and fills in the bill for you, checking that the amounts add up before anything is saved.
AccountDouble-entry validator
Stops any journal entry that does not balance, or that uses a ledger that is not valid, before it can be posted.
AccountPeriod-close gate
Checks whether the books are ready to close, including rules your company has written itself, before a period can be locked.
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