ERP for mobility & fleet. Trips, drivers and vehicles cleared, tracked and billed.
Trips, drivers and vehicles cleared, tracked and billed on one record, so an expired licence never reaches a duty and a finished trip becomes an invoice.
From December 2026How does Kinnow help a fleet or transport operator? A driver whose licence has expired cannot be put on a duty, each vehicle shows whether it is live, stale or without a device, maintenance follows kilometres and run-hours as well as the calendar, and a completed trip becomes an invoice that shows its working. Insurance, inspection and permit dates raise alerts before they lapse.
Singapore edition, from December 2026. Nothing on this page is live in Singapore today. The ready-made setup for mobility (we call it an industry pack) is defined in the product; it is applied with you when the edition opens.
Your business in one paragraph
A fleet earns per trip and loses per breakdown. Demand arrives by phone, WhatsApp and standing contracts; it is turned into duties, a driver and a vehicle are matched to each, and the trip is billed on a per-km, per-hour, per-drop, per-shift or slab rate. Money leaks in four places: a trip run before the rate is agreed, proof of delivery or a lorry receipt that arrives late so billing waits, a vehicle off the road still carrying its loan instalment, and a permit or driver licence that lapses between reminders. The owner is awake over the licence nobody noticed, the breakdown away from the depot, and the invoice that sits in a drawer for want of a signed proof.
See your own duty roster and credential list on Kinnow. Send us a week of trips.
How your month runs on Kinnow
Ten steps from enquiry to signed month, with the approval points marked. Nothing is billed, paid or posted without a person.
- A rate is agreed. The sales head records the enquiry and the contract rate in Sell. Running a route before the rate is on record is the first leak the industry setup watches for.
- Demand is booked. The dispatcher enters a trip or imports a list. A passenger duty above twelve seats is refused at entry, because it cannot be served as raised.
- Duties are rostered and allocated. The roster agent proposes a shift or duty rota with coverage and fairness scored. Smart Dispatch allocates by credential, skill, SLA (service promise), pricing tier and proximity; a driver whose credential has expired is a hard stop. A no-show is re-allocated.
- Vehicle documents are checked. Before a trip, Stock & Ship checks that the vehicle compliance dates the company records (registration, insurance, inspection, permit) are current. The compliance alert agent warns at 30, 15 and 7 days.
- The trip runs and is tracked. The trip moves from planned to in progress to completed. Location updates refresh the vehicle's position; deviation, over-speed and stoppage are flagged. A consignment note, called a lorry receipt in the product, is issued for third-party freight.
- Proof of delivery is captured. The driver or consignee confirms through the web screen; the proof image is required to mark a delivery. The proof-ready list tells billing which trips can be invoiced.
- The trip is invoiced. The accountant raises the invoice from the rate model, with the working shown. Above S$500,000 an approver signs.
- The driver is settled. The trip settlement proposal works out allowance and expenses less advances and refuses a duplicate advance or double-counted fuel. It pays and posts nothing; a person pays it. A payroll run above S$3,000,000 gross needs an approver.
- Breakdowns and servicing. Maintain raises preventive jobs on kilometres or run-hours as well as dates. A repair with parts above S$75,000 needs approval. The off-road time is the number that matters.
- The month closes. The finance head runs the twelve close checks and signs the month.
What the mobility setup covers
The figures are starting points. The industry setup applies each as the same number in your company currency, so we reset them for Singapore with you in the first week.
| Part | What the setup covers |
|---|---|
| Limits and rules (7) | A duty over twelve passengers is blocked. Repair parts above S$75,000, payroll gross above S$3,000,000, a manual journal above S$500,000 and a trip invoice above S$500,000 need an approval. A credit limit above S$1,000,000 and a breakdown with no SLA plan raise a warning. |
| Who signs off (4) | Vehicle repair, payroll, journal and invoice approval, each one named role signing with the reason recorded. |
| Ready-made routines (19) | Trip to billing, vehicle off road to back on road, breakdown to back on the move, load to delivered, enquiry to transport contract, hiring to on the road, month-end close and others. |
| Reports (9) | Demand register, assignments, unserved demands, safety events, demands by status, maintenance work orders, AMC expiry, receivables ageing and vehicle telemetry. |
| Starter questions for Ask Kinnow (14) | Which trips are unassigned for tomorrow, which drivers have expiring credentials, which vehicles have we lost sight of. |
| Your words | Trip or duty, LR (lorry receipt), driver clearance, vehicle compliance dates and POD (proof of delivery). |
Processes, built in
Ready-made processes for your industry come switched on: who owns each step, which steps Kinnow enforces, and a clock on every hand-off between departments. Print any of them as a written procedure (SOP).
Agents for mobility and fleet
Each agent is validated with each client before it works on your records, and every output waits for a person. The industry setup also brings AMC Renewal.
Smart Dispatch
Allocates a duty by credential, skill, SLA (service promise), pricing tier and proximity, and re-allocates on a no-show. A lapsed credential is a hard stop.
CredentialGuard
Scores each driver credential for risk, warns at 30, 15 and 7 days and blocks allocation on the day of expiry.
Roster Optimizer
Proposes a shift or duty rota and scores coverage and fairness.
Safety Monitor
Raises a safety event, texts (critical events) and emails the people you name, opens an incident in Serve and escalates if nobody acknowledges.
Vehicle compliance alert
Sends the daily registration, insurance, fitness and permit expiry alerts at 30, 15 and 7 days.
PM Scheduler
Raises the preventive work orders that fall due, every morning at 6 am in your company's time zone, from calendar or meter schedules, and groups them into day routes.
MaintainAsset Health Predictive
Scores how healthy each asset is from unusual sensor readings and drafts a work order as advice for you to approve. It never controls equipment.
Ask us to run CredentialGuard on your driver list.
Statutory and compliance calendar
| Obligation | What Kinnow prepares | What stays with you |
|---|---|---|
| Driver licence and credentials | Risk score, expiry waterfall at 30, 15 and 7 days, allocation block at expiry. | Renewal with the authority. |
| Vehicle registration, insurance, inspection, permit | Daily expiry alerts at 30, 15 and 7 days on the dates the company records. | Renewal and payment. |
| GST F5 return (quarterly) | Boxes 1 to 8 of the quarter's GST F5 from the invoices raised in Sell and the bills in Buy. Kinnow works out GST on each line: standard rate, zero-rated for a customer outside Singapore, a short exempt list; hired-freight bills carry GST input. | A person reviews and files on the IRAS (tax authority) portal with their own CorpPass login (the government sign-in for businesses); Kinnow does not submit. |
| Invoices through InvoiceNow | Kinnow connects to InvoiceNow, Singapore's e-invoice network (it uses Peppol and your UEN company number). Today this runs on a test connection; no certified access point is connected. | Invoices are raised in Sell. |
| Payroll: CPF and the Skills Development Levy | CPF (the staff retirement-savings contribution) by age band and the employer Skills Development Levy on each payslip. It needs a recorded date of birth and residency status and names anyone it skips. No income tax is withheld: Singapore has no PAYE for citizens and permanent residents. The CPF submission and the annual IR8A, IR8S and Appendix 8A staff income returns are listed as filings. | Payment and returns. |
| Work pass quota | Tracked as a registration with a recurring review date for firms that hire foreign workers. | A person checks the ratio of work-pass holders to local staff. |
| Month-end close | Twelve checks; seven must pass. | The finance head signs. |
What the owner sees
Every answer shows its source and cost before it runs. Veil, our privacy layer, holds back bank, tax and ID numbers and swaps names for placeholders before an AI call. It covers Ask Kinnow and most agents today; the rest are being added.
| Question an owner would type | What comes back |
|---|---|
| Which trips are unassigned for tomorrow? | The open demand with no driver or vehicle yet. |
| Which drivers have expiring credentials? | The drivers, the credential and the days left. |
| Which trips went unserved yesterday? | The unserved demand and the reason recorded. |
| Which vehicles have we lost sight of? | Vehicles shown as stale or without signal, and those with no device at all. |
| What is my cost per trip this month? | Cost against trips from the ledger, with the source shown. |
| Which vehicles are due for service? | Meter and calendar schedules falling due, with the forecast date at each vehicle's own run rate. |
Numbers that matter
- Cost per trip from the ledger.
- Unserved demand and demand stuck by status.
- Credentials expiring inside 30 days, by driver.
- Off-road days and preventive jobs due or overdue.
- Safety events raised and acknowledged.
- Receivables ageing by client, and trips delivered but not yet invoiced.
Controls an owner cares about
- No licence, no duty. The block sits at allocation, not in a report.
- No signature, no big spend. Repairs, payroll, journals and large invoices wait for the named approver.
- A vehicle with no device is not idle. It is shown as having no device.
- Duplicate advances are refused when a trip is settled.
- Alarms are traced. If nobody is set to receive safety alerts, the alert goes to your admin contact and the register says so.
Applications switched on
Your words, on day one
| Generic term | In your Kinnow |
|---|---|
| job | trip / duty |
| consignment note | LR (lorry receipt) |
| driver check | driver clearance |
| vehicle documents | compliance dates |
| delivery proof | POD |
Questions
Can Kinnow block an unlicensed driver from a trip?
Yes. Driver clearance is a hard block: each credential is scored for risk, alerts go out at 30, 15 and 7 days before expiry, and the driver cannot be allocated to a duty from the day a credential expires. Reading a licence from a scan is a pilot feature and is switched on per deployment; credentials can always be keyed in.
Does it work with our GPS devices?
Yes, through links to your vehicle-tracking provider, set up for each provider. Each vehicle shows as live, stale or no signal. A vehicle with no device is shown as having no device, never as parked. Live tracking is partial: pings, the newest position, route deviation, over-speed and stoppage alerts work, but there is no continuous live feed yet.
Does it score driver behaviour or read fuel cards?
No. Driver-behaviour scoring and fuel-card integration stay with your vehicle-tracking partners.
Can Kinnow plan routes with delivery windows?
Not yet. Stop sequencing orders the stops by distance for one vehicle. It does not model delivery time windows or seat capacity, so a large day-plan is split by zone and vehicle before it is sequenced.
How is a trip billed?
Through a rate model you choose per contract: per km, per hour, per visit, per shift, per drop, a slab, or labour and parts. The invoice shows the working, not just the amount, and a trip invoice above S$500,000 waits for an approver. Kinnow prepares the invoice; it does not file GST.
Is there a driver app?
There is no separate app. Duty, navigation links and proof of delivery work in the phone browser, with connectivity; there is no offline queue yet.
How long does it take to start?
About two weeks to first results for one company, counted from when your Singapore edition is switched on in December 2026. Vehicles, drivers, contracts and opening balances are imported in the first week, and we run alongside your current records until the month-end numbers tie.
Show me Kinnow for mobility & fleet.
Answer three questions. Get the applications, the agents and a two-week plan for your business.