Follow every tonne from estimate to installed
For any bill-of-quantities line, see what was needed, ordered, received, issued and installed in one view.
LiveWhat does Per-BoQ-line material trace + reconciliation do? Catch theft, waste and over-ordering on site before they eat the margin, and close projects on reconciled numbers.
How it works
One view brings together the bill-of-quantities line, purchase orders, goods received, store issues and the certified measured quantity. Regular checks compare the stock the site should hold with a physical count. Anything still unexplained is reported separately and blocks project closure.
If purchasing or stock data can't be reached, the view says 'unavailable' instead of showing a confident zero.
Step by step
- The estimate sets the quantity. Each line in the bill of quantities (BoQ) carries its own required quantity, for example 120 tonnes of reinforcement steel.
- Purchase orders and receipts are tied to the line. Orders and goods received against that line, with serial numbers where the item needs one per unit. A receipt whose make differs from the make ordered is flagged.
- Stock issued to site is tied to the line. Transfers from the store to site that carry the line are counted as issued.
- Certified work gives the installed quantity. Installed is the measured quantity from the measurement book, counted only once it is certified or billed.
- The site store manager records a count. Kinnow works out what should be on site: opening balance and variations, less installed, consumed, returned, scrapped and lost. A physical count is compared with it.
- The difference is explained in six ways. Installed but not recorded, wasted, returned to the warehouse, scrapped, lost or stolen, or other. Whatever is left is shown on its own line as unexplained variance.
See one of your own bill-of-quantities lines traced from estimate to installed.
What you see on screen
There are two screens under Projects.
| Screen or button | What it shows or does |
|---|---|
| BoQ line trace | Opened from a line on the BoQ screen. Five figures: required, ordered, received, issued and installed. Serial numbers per receipt line, and a make flag with a hover note. |
| Could not be read | If purchasing or stores could not answer just now, that section says so. It does not show zero. |
| Material control | Expected balance (what the ledger says should be on site), the count, the six explanations, and the unexplained variance. Scrap can need a formal write-off. |
Who uses it
| Who | When |
|---|---|
| Site engineer or store keeper | Weekly or at each stock count, to record issues and counts. |
| Project manager | To see whether a line is ordered, received and issued in step with what is installed. |
| Finance head or owner | At project closure, when material must be reconciled before the project can close. |
Related
- Projects and contracting: the application that holds the BoQ, measurements and closure.
- Buy: purchase orders and receipts that feed the trace.
- Five kinds of rogue spending, named separately: the spending side of the same control.
Questions
What is Per-BoQ-line material trace + reconciliation in Kinnow?
For any bill-of-quantities line, see what was needed, ordered, received, issued and installed in one view.
What changes for the business?
Catch theft, waste and over-ordering on site before they eat the margin, and close projects on reconciled numbers.
Is it available today?
Yes, it is live.
What does unexplained variance mean?
It is the part of the difference between the expected balance and the physical count that nobody has put in one of the six categories. It is shown on its own line so that it is not hidden inside waste or scrap.
Can a project close with material still unreconciled?
No. Closing is refused until the latest reconciliation has no unexplained variance. The message lists every item still open.
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