One secure home for company documents
Every company gets a document store with proper controls: no duplicates, every access logged, shares you can revoke.
Live in partWhat does Vault (Signals → Vault → Compose) do? One trusted place for contracts and documents, with AI answers that respect exactly who may see what.
How it works
The document store is always included, whatever you buy. Duplicate files are stored once, and scans are read by a text-reading service your data-location policy allows. Viewing and downloading are logged separately. You can revoke share links and place legal holds. Email and drives are connected for reading only. Built-in e-signature is unlimited.
Files over your storage limit are never quietly deleted, and built-in e-signature is unlimited on every plan.
- Even a count can give something away, so 'we have 3 documents about Acme' is withheld from someone who cannot open them.
Step by step
- A document arrives. It is uploaded, saved automatically when Kinnow creates it (such as an invoice), or read in from connected email and drives, which are read-only. The document types saved automatically are a setting you control, with a few audit-grade types on by default.
- Identical files are stored once. Kinnow compares the content of the file within your company's account only, never across companies, so the same bytes are not stored twice.
- Scanned and image files are read. A text-reading service turns them into text, within your data-location choice, so search and Ask Kinnow can use them. Files that cannot be read are listed by name rather than quietly missing.
- Visibility is set. A new file is personal to its owner by default. The owner or an admin can widen it to named people, to the company, or to the whole group. Legal, board and HR documents that Kinnow files itself start closed.
- People open, download and share. Viewing and downloading are logged separately. A file can be set to view-only, so it opens inside Kinnow with no download. Share links can be revoked, and a document can be put on legal hold, which stops it being deleted.
- Ask Kinnow answers only from what the asker may see. An answer never crosses a boundary the person asking could not cross. The count of matching documents is held back too, if they cannot open them.
See who could and could not open a contract in your own company.
What you see on screen
These are in Documents (Vault) application.
| Screen or button | What it shows or does |
|---|---|
| Library | The document list and collections, including collections you create and automatic ones such as Contracts or Invoices. |
| Governance | Four read-only statements and one setting: who can retrieve what by role, where the files, search index and AI vectors are stored, the right-to-erasure route, and the auto-save checklist of 15 document types. Also a storage meter and the visibility tier of each file. |
| Document viewer | Opens view-only files inside Kinnow. There is no download button, and opening it is recorded. |
| Shared document | Opens a shared document for a signed-in person it was shared with. Opening it is recorded. |
| Access trail for a document | Who viewed, downloaded or shared it, and when. |
Who uses it
| Who | When |
|---|---|
| Owner or finance head | To keep contracts, bank letters and board papers in one place with a trail. |
| Company secretary or legal | To place holds, set view-only and review who has opened a document. |
| Any team member | To find a document, or ask Kinnow about it, within what they are allowed to see. |
| IT or admin | To set auto-save types, residency and the visibility of files. |
Related
- Vault: the application page, with documents, collections and governance.
- Proposals and board packs from your data: Compose, which drafts documents from what the Vault holds.
- Kinnow Sign: built-in e-signature for documents kept in the Vault.
Questions
What is Vault (Signals → Vault → Compose) in Kinnow?
Every company gets a document store with proper controls: no duplicates, every access logged, shares you can revoke.
What changes for the business?
One trusted place for contracts and documents, with AI answers that respect exactly who may see what.
Is it available today?
It is live in part: the core is built and parts are completing with early customers.
Can someone see that a document exists if they cannot open it?
Not through Ask Kinnow. It does not tell them the document exists, and it holds back even the count of matching documents.
Can I let someone read a document but not download it?
Yes. A file can be set to view-only, so it opens inside Kinnow with no download button. The opening is recorded.
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