Explain every difference after switching systems
See how today's receivables differ from your old system's export, customer by customer, using the entry dates your old system recorded.
LiveWhat does Ageing Bridge + source-clock reconciliation do? It shows how today's receivables differ from your old system's export, customer by customer, using the entry dates your old system recorded.
How it works
Every open item keeps the date it was entered in your old system, next to the date it was loaded into Kinnow. For each customer you see what a statement on a past date showed, what has been entered since, and today's balance; the three always add up. Back-dated entries and later payments are named, not hidden by a filter.
For each customer the three figures always add up: what a statement on a past date showed, what has been entered since, and today's balance.
Step by step
Here is how a finance head reconciles Kinnow's receivables to the export taken from the old system on the last day of use.
- Bring the data across. Every open item keeps two dates: the one it was entered in the old system, and the one it was loaded into Kinnow. The first is what makes this possible.
- Take the old system's statement date. This is the date the customer's own statement or export was taken.
- Run the receivables or payables ageing with that statement date. The statement date is required; there is no sensible default, because today's date would show no movement and look like a clean reconciliation.
- Read two extra columns. As Seen On is what a statement on that date showed. Entered Since is what has been entered after it. They sit just before Total Outstanding, and the first plus the second always equals the total, for every customer and for the grand total.
- Start at the loudest rows. Rows lead with the biggest movement, not the biggest balance. A customer who has fully paid since the statement still gets a row showing what they owed.
- Sign off each difference. Back-dated entries and later payments are named, so your team can accept or query each one instead of searching for them.
Send us an old-system export and a current ageing and we will show the bridge between them.
What you see on screen
This is part of the Receivables and Payables ageing reports in Analytics (Know).
| Where | What you see |
|---|---|
| As Seen On | The amount a statement taken on your chosen date showed, per customer. |
| Entered Since | The amount entered after that date, per customer. |
| Total Outstanding | Today's balance. The two columns before it add up to it. |
| Warning line | Appears if some items cannot be placed by date, or if a confirmed settlement cannot be unwound by date. It names how many. |
| Withheld columns | If the old system's entry dates did not come across, the two columns are not shown and the reason is, rather than the whole book being labelled "entered since". |
Who uses it
Mainly at go-live and the first few months.
| Who | When | What they do |
|---|---|---|
| Finance head | At cut-over | Explains the difference to the owner and the auditor. |
| Accounts executive | After go-live | Works down the rows with movement and clears them. |
| CA or auditor | At the first audit after migration | Reads the bridge instead of asking for ledger extracts. |
| Collections executive | When a customer disputes a balance | Shows the customer what the old statement showed and what changed. |
Ask us to run a migration reconciliation on a sample of your own data.
Related
- Match receivables to a customer's statement, fast: the customer-facing view of this.
- Move from your old software without losing history: how data is brought across.
- Account: ledger, banking and the close.
- Know: reports and dashboards.
Questions
What is Ageing Bridge + source-clock reconciliation in Kinnow?
See how today's receivables differ from your old system's export, customer by customer, using the entry dates your old system recorded.
What changes for the business?
After you switch, a gap between the new balance and the old export is no longer a mystery to chase. Every difference is named, customer by customer.
Is it available today?
Yes, it is live.
What do the three figures mean for each customer?
What a statement on your chosen past date showed, what has been entered since, and today's balance. The first two always add up to the third.
Why not simply filter the report by date?
A filter hides rows and leaves you to trust the new number. The bridge shows the movement, which is the answer to why the balances differ.
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